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01 Nov 2018

Choosing The Right Software For Aged Care

Choosing the right software is a crucial task because you are making an investment and that should be beneficial. Before you go on to check Aged Care Software Systems to update the existing one, it is important to plan according to the current situation of your organization. Whether you are thinking of a small upgrade to whatever you have or you want to modify the entire system completely, a wrong decision can make you pay a big price.

To avoid wrong decisions, it is better to analyze the post effects of your steps. It is more important to analyze that what you need than what is better. What is better for others can be useless for you, so the first thing you should do is analyze your present situation. “What you have”, “what you want to improve”, “what you want to change”, and “what you want to bring new”, everything must be planned before stepping ahead.

Here is a small four-step guide you can follow to analyze your present condition thoroughly.

What technology you already have?

Check all current technology and resources available at present in your organisation and rate them. Rate them in four levels from good to what needs to be changed. You can increase or decrease the rating levels according to the number of things you have. At the end of the analysis, you would have a pretty good idea about what processes / technology need to be eliminated, improved or introduced  

Discuss with your team

It’s your team who will be using the software and equipment, and that’s why their opinion is a must. Everyone on the group should be invited to give their views before proceeding further. Ask them about the issues they are facing while using the existing technology and how things can be improved according to them. Try to understand the things that make their job easy for them.

Prepare your goals list

The list must include the software that needs little improvement, the program that needs a major upgrade, and the required new software and program. You can also mention the issues along with so that while purchasing you can ask for things that tackle with the specific problem your organization is facing at this time. If you already know the software, write the names in the list, but don’t forget to try your hands on various software before making the final decision.

Define your functional requirements

Now, it is time to have a list of functions and operations that are a must. Features that were lacking in the old software should be present in the new solutions otherwise the output of so much of efforts and investment will be zero. The features that are essential for the better progress of your business must be highlighted more so that you can ensure them while making the purchase.

Various software providers

Invite various software providers for demo of their products. You can prepare a simple checklist of your goals and requirements and tick them off against each vendor. At the end of this exercise, you should have a very comprehensive information on hand to help make decision on which aged care software you would like to proceed with.

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Written by Chirag Joshi Founder & owner of HDS.

Chirag Joshi is the founder & owner of HDS. Chirag possesses over 12 years of experience in Aged Care industry. Having worked as an aged care chef for a long time he understands the complexity & challenges to maintain residents diet profile, food safety records, food labelling, procurement invoicing procedures & staff rostering. Chirag has also completed a Bachelor in Computing with major in multimedia & system design. He has developed number of systems to help provide efficiency in aged care and also help eliminate paperwork and manual processes.

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